AI and automation for daycares and early learning centres.
Enrolment without the spreadsheets, happy parents and educators who spend their time with children.
built for
licensed child care centres
home child care agencies
before and after school programs
multi-site operators
→ a priced roadmap in 10 business days, first results in weeks
> 01 / what we hear
Directors are buried in admin
Waitlist spreadsheets
Families call to ask where they stand.
Fees and subsidies
Tracking who pays what, and when.
Parent communication
Updates, photos and notes by text and paper.
Staffing and ratios
Schedules juggled daily to stay compliant.
> 02 / the family journey
Where time and money leak, stage by stage
Pick a stage. Each saffron square is a leak we commonly find.
01
Inquire
what happens
A family asks about a spot.
where it leaks
No answer on waitlist position
✓ the fix
Applications and automatic waitlist updates.
daycare/enrolment-waitlist
moves: inquiry response time
02
Enrol
what happens
Forms, consents and medical information.
where it leaks
Paper forms re-typed
✓ the fix
Digital enrolment filed automatically.
ops/document-processing
moves: time to enrol
03
Daily care
what happens
The day at the centre.
where it leaks
Updates written by hand after hours
✓ the fix
Daily updates and photos shared with guardians.
daycare/parent-updates
moves: parent satisfaction
04
Pay
what happens
Fees and subsidies.
where it leaks
Missed payments and subsidy confusion
✓ the fix
Fees, subsidies and receipts tracked per family.
daycare/fees-subsidies
moves: fees collected on time
05
Staff
what happens
Educator schedules.
where it leaks
Ratio gaps found on the day
✓ the fix
Shift schedules built around ratio requirements.
people/shifts-timesheets
moves: ratio compliance
> 03 / the numbers we move
KPIs you already track
Occupancy
Waitlist conversion
Fees collected on time
Admin hours per week
Parent satisfaction
Ratio compliance
Educator turnover
Incident reports filed on time
> 04 / built for the rules you work under
Compliance designed in
CCEYARatios, records and incident reporting supported (Ontario).
CWELCCCanada-wide early learning program fees and reporting tracked.
PrivacyChild information and photos shared only with guardians, with consent recorded.
> 05 / where to start
Workflows for daycares
daycare/enrolment-waitlistEnrolment and waitlistApplications, waitlist updates and spot offers.
daycare/parent-updatesParent updatesDaily updates and photos to parents, plus incident notes.
daycare/fees-subsidiesFees and subsidiesFees, subsidy tracking and receipts for every family.
people/shifts-timesheetsShifts and timesheetsSchedules, swaps and approvals in one flow.
> 06 / questions
Centre directors ask us
Are photos and child information secure?+
They are shared only with each child's guardians, through access-controlled channels, with consent recorded.
Does it work with our child care software?+
We connect to common child care platforms and confirm yours on the first call.
What happens to the time we save?+
That's your call. Most teams put it into customers, growth and the projects they keep postponing.
How fast can we start?+
A free 30-minute call, then your strategy and priced roadmap in 10 business days. First results are usually live in weeks 3 to 6.
book --discovery-call
More time with children, less with paperwork.
You'll leave the call with three things worth fixing, whether or not we work together.