AI and automation for dental clinics.
Fuller schedules, faster insurance answers and a front desk that can focus on the patient in front of them.
built for
single-location practices
multi-clinic groups
specialist practices
dental service organizations
→ a priced roadmap in 10 business days, first results in weeks
> 01 / what we hear
Empty chairs and a front desk on the phone
Empty chairs
Overdue recalls and no-shows leave gaps in the schedule.
Insurance runaround
Predeterminations and claims take calls, forms and follow-up.
Front desk overload
Phones, forms and payments all at once.
Plans that never get booked
Accepted treatment that never makes it onto the schedule.
> 02 / the patient journey
Where time and money leak, stage by stage
Pick a stage. Each saffron square is a leak we commonly find.
01
Book
what happens
A new or returning patient books a visit.
where it leaks
Phone tag during busy hours
✓ the fix
Online booking with confirmations and reminders.
ops/booking-reminders
moves: new patient bookings · no-shows
02
Arrive
what happens
Medical history and insurance details collected.
where it leaks
Paper forms re-typed
✓ the fix
Digital forms completed before the visit and filed automatically.
ops/document-processing
moves: check-in time
03
Plan
what happens
A treatment plan is presented.
where it leaks
Plans accepted but never scheduled
✓ the fix
Follow-up on unscheduled treatment with easy booking.
dental/treatment-follow-up
moves: case acceptance
04
Pay
what happens
Insurance and patient portions settled.
where it leaks
Predeterminations slow
Claims chased by phone
✓ the fix
Predeterminations prepared and tracked until approved.
dental/predeterminations
moves: days to insurance payment
05
Recall
what happens
Hygiene visits on schedule.
where it leaks
Overdue patients never contacted
✓ the fix
Recall reminders with online rebooking.
dental/recall-reminders
moves: hygiene reappointment rate
> 03 / the numbers we move
KPIs you already track
Hygiene reappointment rate
No-show rate
Case acceptance
Chair utilization
New patients per month
Days to insurance payment
Front desk calls per day
Online reviews
> 04 / built for the rules you work under
Compliance designed in
PHIPAPatient information handled to Ontario health privacy rules.
RCDSORecords kept to the Ontario dental regulator's standards.
CDCPCanadian Dental Care Plan claims prepared and tracked.
InsurersPredetermination and claim requirements followed per carrier.
> 05 / where to start
Workflows for dental clinics
dental/recall-remindersHygiene recallsRecall reminders and online rebooking for overdue patients.
dental/treatment-follow-upTreatment plan follow-upAccepted but unscheduled plans followed up.
dental/predeterminationsInsurance predeterminationsPrepared and tracked until approved.
ops/booking-remindersBooking and remindersOnline booking, confirmations and rescheduling.
> 06 / questions
Dental practice owners ask us
Does it work with our practice management software?+
We connect to common dental practice management systems and confirm yours on the first call.
Is patient data safe?+
Access is limited by role, every step is logged and data is hosted where your privacy obligations require.
What happens to the time we save?+
That's your call. Most teams put it into customers, growth and the projects they keep postponing.
How fast can we start?+
A free 30-minute call, then your strategy and priced roadmap in 10 business days. First results are usually live in weeks 3 to 6.
book --discovery-call
Fill the chairs. Free the front desk.
You'll leave the call with three things worth fixing, whether or not we work together.