Procurement and supply automation.
Buy right, pay only for what arrived and keep vendors compliant, without chasing paperwork.
vendorspurchase ordersmatchinginventoryreorders
> 01 / where are you today?
The procurement maturity ladder
Pick the level that sounds most like your team. You'll see the next step worth taking.
level 1Manual
what it looks like
Orders by phone and email, vendor details in spreadsheets.
what it costs you
Overpaying, stockouts and duplicate vendors.
→ next step
One vendor list and a purchase order for every order.
level 2Connected
what it looks like
Purchase orders in your system, matching done by hand.
what it costs you
Invoices that don’t match get paid anyway.
→ next step
Automate matching and vendor onboarding.
level 3Automated
what it looks like
Purchase orders, matching, vendor documents and reorder alerts run themselves.
what it costs you
Spend insight is still monthly.
→ next step
Spend analytics and supplier performance tracking.
level 4AI-assisted
what it looks like
Reorders drafted from usage, price changes flagged and vendor risk monitored.
what it costs you
It all depends on clean item data.
→ next step
A quarterly data clean-up.
> 02 / before and after
Systems do the routine. People make the calls.
01 request
before
Email the buyer
Email the buyer
after · automated
Request form with budget check
Request form with budget check
02 approve
before
Hallway approval
Hallway approval
after · your team
Routed by amount, approved
Routed by amount, approved
03 order
before
Phone and email
Phone and email
after · automated
PO sent, confirmed
PO sent, confirmed
04 receive
before
Paper slip
Paper slip
after · automated
Logged on arrival
Logged on arrival
05 match
before
Rarely
Rarely
after · automated
PO, receipt and invoice matched
PO, receipt and invoice matched
06 pay
before
Whatever is billed
Whatever is billed
after · your team
Only what was received, approved
Only what was received, approved
> 03 / what to measure
Eight procurement metrics that matter
Spend under management↑ control
PO compliance↑ control
Invoice match rate↑ accuracy
Stockouts↓ money
Inventory carrying cost↓ money
Vendor onboarding time↓ time
Price variance↓ money
Expired vendor documents↓ risk
> 04 / by size
What changes with scale
growing businesses
Ordering is done by whoever notices. Set reorder points and simple approvals so you never run out or overbuy.
established organizations
Many buyers, sites and suppliers. Enforce purchase orders, match automatically and keep supplier compliance current.
> 05 / where to start
Build it in this order
1 · procurement/vendor-onboardingVendor onboardingVendor documents collected and expiry dates tracked.
2 · procurement/po-matchingPO and invoice matchingOrders, receipts and invoices matched; mismatches flagged.
3 · procurement/reorder-alertsReorder alertsLow-stock alerts and draft purchase orders.
4 · finance/invoice-intakeInvoice intake →Reads invoices from email, codes them and queues them for approval.See how procurement plays out in your sector on the industries matrix.
> 06 / questions
Procurement and supply automation, answered
We don’t use purchase orders. Is that a problem?+
It’s the first thing we fix. A lightweight PO step pays for itself quickly in fewer surprises.
What happens to the time we save?+
That's your call. Most teams put it into customers, growth and the projects they keep postponing.
> step 1 · 30 minutes · free
Pay only for what you ordered and received.
You'll leave the call with three things worth fixing, whether or not we work together.