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finance/invoice-intake

Invoice intake, automated.

Supplier invoices are read from email, coded from your history, checked for duplicates and queued for one-click approval in your accounting system. Your team approves instead of typing.

Book a callWatch it run
industries
Any
best for
Teams keying invoices by hand
live
Weeks 3 to 6
gains
+time +accuracy +control
> 01 / watch it run

One invoice, end to end

▸
Readautomatic
2
Codeautomatic, from your history
3
Checkautomatic: duplicates, vendor, PO
4
Routeby your approval rules
5
Approveyour team, one click
invoice-intake ~ sample invoice
new email · Northline Supply (sample) · INV-20418.pdf
extractedvendor ....... Northline Supplyinvoice ...... INV-20418 · due in 30 daystotal ........ $4,862.50 incl. HSTlines ........ 3
$
before
  • Each invoice opened, read and typed in by hand
  • Coding looked up or guessed
  • Approvals chased by email
  • Duplicates found after they're paid
  • Month-end catch-up
after
  • Invoices read the moment they arrive
  • Coding suggested from your own history
  • One-click approval, routed by your rules
  • Duplicates and odd amounts flagged before payment
  • Books current every day
> what you provide
  • An inbox for supplier invoices
  • Access to your accounting system
  • Your chart of accounts and vendor list
  • Who approves what, and up to what amount
> what it connects
  • Email
  • Your accounting system
  • Document storage
  • Chat or email for approvals
> controls built in
  • A person approves every bill
  • Duplicate and vendor-change checks
  • Full audit log with the original PDF
  • Your data stays in your systems
> tuned by industry

Same workflow, your industry's details

ConstructionSubcontractor invoices coded by job, with holdbacks tracked.Property managementVendor bills coded to the right building and owner.Dental and medical clinicsLab and supply invoices split across locations.NonprofitsExpenses coded to the right grant or program.
related procurement/po-matching · procurement/vendor-onboarding · finance/month-end-close · finance/cash-forecast
> questions

Invoice intake, answered

What if an invoice is a scan or a photo?

It's read the same way. Anything it can't read with confidence goes to a person with the fields it was unsure about highlighted.

How does it learn our coding?

From your past bills and your corrections. Every time someone changes a suggestion, the next one gets better.

Will it work with our accounting system?

It works with most common small business and mid-market accounting systems. We confirm yours on the first call.

> step 1 · 30 minutes · free

Stop typing invoices.

You'll leave the call with three things worth fixing, whether or not we work together.

Book a call →